Job Description

Legal Assistant – Employment & Civil Litigation

Location: Downtown Toronto

Hours: Full-time, 40 hours/week | 9:00 AM – 5:30 PM

Work Model: Hybrid – 4 days in office, 1 day remote

We are currently recruiting on behalf of a reputable employment law firm located in downtown Toronto. The firm is seeking a Legal Assistant with a minimum of five years of experience in civil litigation and employment/labour law. This is an excellent opportunity to join a dynamic, fast-paced legal environment with strong long-term career growth potential.

Must-Haves

1. Minimum 5 years of experience in a law firm, specifically in civil litigation and employment/labour law
2. Excellent written and verbal communication skills
3. Ability to work independently, manage deadlines, and be highly reliable

What They Offer

• Competitive salary
• Discretionary year-end performance bonus (not guaranteed)
• Full benefits from day one (medical, dental, vision – 80/20 coverage)
• 3 weeks’ vacation, with flexibility to 4 weeks
• Dynamic, collaborative team environment

Key Responsibilities

• Provide executive-level administrative support to lawyers and enhance office effectiveness
• Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation
• Proofread documents/correspondence, check for appropriate formatting, spelling, grammar, etc.
• Answer and direct phone calls
• Assist lawyers in the preparation and coordination of hearings and trials
• Record and monitor court appearance dates, pleadings and filing requirements
• Coordinate service and filing of proceedings with agencies and courts
• Schedule and coordinate discoveries, expert witnesses, mediations, or other court-designated hearing
• Monitor and follow-up with evidence gathering
• Maintain an in-depth knowledge of legal terminology, court rules and procedures, as well as labour and employment terminology, where applicable
• Enter dockets; liaise with the Accounting department
• Prepare and submit expense reports for lawyers
• Maintain lawyers’ contact lists

Qualifications

• Minimum 5 years of legal assistant experience in employment and civil litigation
• Diploma in Legal Assistant or Law Clerk program
• Deep understanding of Ontario’s Rules of Civil Procedure
• Strong organizational, proofreading, and multitasking skills
• High attention to detail and excellent time management
• Proficiency in MS Office , Outlook , and GhostPractice
• Experience with Philips SpeechExec dictation is an asset
• Familiarity with CaseLines and One-Key for e-filing
• Professional, proactive, and able to work independently

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