Job Description

Main Purpose of Job:
Provide logistical and diary support to the Defence Attaché.

Working with a wide range of stakeholders both internally and externally but specifically liaising with many parts of the Japanese Ministry of Defence as well as other Defence Attachés based in Japan.

Programme planner and events specialist to work as an integral part of the Defence team leading and supporting on Defence activity and programmes.

What the Jobholder will be Expected to Achieve:

・Provide secretarial support and logistic assistance to the UK Defence Attaché (diary management, arranging appointments, travel bookings, responding to invitations, etc.).
・Wider administrative support the UK Defence Section to include developing programmes for UK visitors, inputting guest lists for events and conferences, banking (transfers, cash withdrawals, etc.), organising transport and accommodation for work trips, and general secretarial duties (photocopying, scanning documents, etc.).
・Collaborate with departments across the Embassy and UK MOD and FCDO in support of Defence Section activities.

Resources Managed (staff and expenditure): Line manage the Section Driver

【応募〆切は6月19日(木)】
英国大使館求人サイト ( Essential qualifications, skills and experience:
・Fluent (spoken and written) Japanese and English is essential for this role
・Strong IT skills, particularly Microsoft Office (Outlook, Word, Excel, PowerPoint etc.)
・Strong organisational skills: the successful candidate will need to manage a complex diary which often changes and manage a large list of taskings
・Strong communications skills and ability to work within a close-knit team. Ability to develop relationships and a network is also vital
・Knowledge of Japanese government systems; cultural awareness; knowledge of Japanese business etiquette to include phone manners

Desirable qualifications, skills and experience
・Secretarial, administrative, or personal assistant experience
・Interest in Defence and Security issues
・Experience in the Defence and Security sector and/or Government or Defence ministry experience
・Experience in facilitating VIP visits from overseas (within a wider team)

Required behaviours
・Delivering at Pace, Managing a Quality Service, Working Together

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