Job Description

Your new company  

Hays Specialist Recruitment has partnered with a property management company located in Toronto, ON. We are looking to hire a Assistant Property Manager to join their team on a contract basis of 12 months, which has the possibility of extension/ permanent. This candidate will be working from their Toronto Office on a full time basis. 

Your new role  

• Invoice Management:
  Act as the second approver for invoices in the Nexus system, ensuring accuracy and timely processing.
• Accounts Receivable:
  Follow up with the Property Administrator (PA) on outstanding A/R and assist with collections as needed.
• Financial Reporting:
  Prepare and maintain Statements of Accounts using Excel; assist with quarterly financial reporting and variance analysis.
• Tenant Relations:
  Respond promptly and professionally to tenant inquiries and concerns, ensuring high levels of tenant satisfaction.
• Work Order Oversight:
  Monitor and manage tenant service requests and complaints through the Angus system, ensuring timely resolution.
• Administrative Support:
  Maintain PO logs and other operational records in Excel; assist with lease administration and document management.
• Collaboration:
  Work closely with the Property Manager and other team members to ensure smooth operations and compliance with company policies.

What you'll need to succeed  

• Experience:
  Minimum of 3–4 years of experience as an Assistant Property Manager, preferably in commercial or mixed-use properties. Residential experience will be considered for candidates with strong transferable skills.
• Technical Skills:
• Proficiency in
  JDE (JD Edwards)
  and
  Nexus
  systems.
• Strong working knowledge of
  Microsoft Excel
  (basic formulas, data entry, SUM functions) and
  Word.
• Communication:
  Excellent verbal and written communication skills; ability to interact effectively with tenants, vendors, and internal teams.
• Organizational Skills:
  Strong attention to detail, ability to multitask, and manage time effectively in a fast-paced environment.

What you need to do now  

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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